Tìm việc làm

administration & Logistics AssistantSave The Children International

Nơi làm việc: Lào Cai
Lương: Thỏa thuận
Hình thức: Toàn thời gian
Ngày đăng: 11/09/2019
Hạn nộp: 11/10/2019
Save the Children's vision is a world in which every child attains the right to survival, protection, development and participation. Our mission is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.
Save the Children started our work in Vietnam in 1990, and implements programs in the key thematic areas: Education, Health and Nutrition, Child Protection, Child Rights and Governance, Child Poverty, Disaster Risk Reduction (DRR) and Emergency Response. At present, Vietnam Country Office has programs in 22 out of 63 provinces in Vietnam.
Save the Children in Vietnam continues to develop innovative programming that reflects the overall strategic goal of measurably improving the survival, health, protection and development of Vietnam's poorest children by strengthening the capacity of women and children, caring adults, communities and partner organizations.
Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children.
Child Safeguarding positioning statement:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
We are looking for a Vietnamese national for:
Position: Admin and Logistic Assistant
Location: Lao Cai
ROLE PURPOSE:
This position will support Human Resources division and Supply Chain division in implementing administrative and personnel duties to ensure the organisational procedure and policies compliance with effectiveness of operational works of Save the Children International in Vietnam.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
SCOPE OF ROLE:
Reports to: Support Services Coordinator
KEY AREAS OF ACCOUNTABILITY :
  • Update the supplier database, pre-qualified supplier list and suspended suppliers
  • Support supplier inspection and site visits
  • Arrange procurement filing system and keep tracks of procurement files
  • Ensure the sufficient procurement filing according to checklist
  • Be in charge of photocopy, scan of contracts, documents
  • Implement procedures to extend contracts or discontinue existing agreements
  • Develop KPI monthly reports to submit the Supply Chain Manager for review
  • Facilitate procurement workshops, induction and training
  • Support to lead tender opening and meetings of Procurement Committees
  • Support sourcing procedures and communications with suppliers
  • Provide the internally support sevices to Support Services team members in doing logistics and arrangements for travelling (transportation, hotel booking, etc.)
  • Manage and update staff personal vehicles for monthly parking service and be in coordination with Finance focal point for the relating monthly balancing, reporting and payment.
  • Be in charge of managing office stationery and storage
  • Take Support Services team meeting minutes
  • Manage and supervise offices cleaners duties tasks and declare/submit online their monthly timesheet (Proxy User)
  • Other Supply Chain tasks assigned by Line Managers
Working contacts:
  • Internal: All staff including Programs members, Support Services team members in Lao Cai and Support Services team members in Hanoi Country office and other provincial offices
  • External: Consultants, candidates, partners (Social Insurance agency, Taxation agency, Desepco, VUFO, recruitment business, etc.) and local competent authorites
BEHAVIOURS (Values in Practice)
Accountability:
  • holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
  • sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
  • widely shares their personal vision for Save the Children, engages and motivates others
  • future orientated, thinks strategically and on a global scale.
Collaboration:
  • builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
  • values diversity, sees it as a source of competitive strength
  • approachable, good listener, easy to talk to.
Creativity:
  • develops and encourages new and innovative solutions
  • willing to take disciplined risks.
Integrity:
  • honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS
  • Bachelor's degree in public administration, human resources, business administration or relevant field;
EXPERIENCE AND SKILLS
Essential
  • At least 2 years of working experience in administration and logistics sectors (with NGOs is preferable)
  • Good understanding of local regulations on labour and social insurance
  • Ability to exercise tact and diplomacy and to deal with a variety of highly confidential and sensitive issues with discretion;
  • Good interpersonal, communication and teamwork skills;
  • Good prioritization skills and ability to coordinate a variety of work activities;
  • Fluent English speaking and writing skills;
  • Proven commitment to children rights and equality of opportunity;
  • Good computer and IT skills.
Desireable
  • NGOs networks and knowledge
Save the Children is an equal opportunities employer. Our selection processes reflect our commitment to the protection of children from abuse, and our people are as diverse as the challenge we face. We welcome applications from all qualified candidates, regardless of age, disability, HIV/AIDS status, race, national origin, religion, or sexual orientation.
Job description:
Find out more about this role by downloading the job description here Job description
Date advertised: 6 Sep 2019
Closing date: 22 Sep 2019 - 23:59 +07
Location: Lao Cai, Vietnam
Department: Business Support
Type: Fixed-term contract
Schedule: Full-time
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  • Hỗ trợ nhà tuyển dụng:
  • 0962.107.888